Company Secretary in Hyderabad
Company Secretary in Hyderabad – Company Secretaries are one of the novel professional in India. A Company Secretary plays an important role in company registration in Hyderabad. Company Secretaries in Hyderabad provides corporate secretarial services and other consultancies to clients related to company registration in Hyderabad, LLP Registration in Hyderabad, Partnership Firm Registration in Hyderabad, MCA Compliances, Secretarial Audits, Trademark Registration, Copyright Registration, ISO Certificate, Patents, Mergers and Acquisitions, Demergers, Amalgamations, Share Valuations, GST Registrations, Trademark Objection Reply, Trademark Opposition, NCLT related works, ITR Filing and others.
In India, a Qualified Company Secretary must be appointed as Key Managerial Personnel to carry out the duties under section 203 of the Companies Act. A company with a paid-up capital of at least Rs. 5 cores must designate a full-time secretary in its notification.
The chief administrative officer of the company, together with the directors, is the company secretary, who is in charge of specific tasks under the Companies Act. Additional duties may be part of your employment agreement, and you can execute contracts on the business’s behalf.
The company secretary is in charge of the efficient management of a company, particularly upholding conformity with legal and regulatory requirements. He also makes sure that the choices made by the board of directors are carried out.
Company Secretary in Hyderabad - Roles and Responsibilities
The law only mandates the full-time employment of a secretary for listed and single-member companies (any business that is not a public company).
The secretary of a publicly traded company must be a member of a recognized body of professional accountants, a recognized body of corporate/chartered secretaries, possess a master’s degree in business administration or commerce, or be a lawyer who has graduated from a reputable law school and has relevant experience. However, the company secretary of a one-member corporation is required to hold a bachelor’s degree from an accredited institution.
Administrative duties
- To ensure that the provisions of the Companies Law, the rules enacted under it, and the other laws and bye-laws of the company adhered
- To ensure that the company's operations align with the goals stated in its memorandum of association.
- To ensure the company's affairs incorporation documents are managed according to the requirements of the Companies Law.
- Work with the Chairman to draught the agenda and other materials for all board of directors meetings.
- To inform the board, schedule and conduct meetings, and maintain an accurate record of the proceedings.
- Attend meetings to make sure all legal requirements are fulfilled and provide any necessary information.
- To create the general meeting agenda and other materials after consulting with the chairperson.
- To plan the company's annual and special public meetings with the Chairman's consent and to show up to ensure the company's legal obligations are satisfied and the correct records are preserved.
- To manage every aspect of the issuance of share certificates and the distribution of shares, including maintaining the required Share Register and managing pertinent share transfer transactions.
- When permitted to do so by the board of directors or the executive in charge, prepare, review, sign, and seal contracts, leases, legal paperwork, and other official corporate documents.
- To provide legal advice to the chief executive or other executives in collaboration with the company's solicitors.
- To retain legal counsel and defend the company's legal rights in court.
- To be in charge of the company's seal.
To keep the following official records up to date:
- The registry of share transfers;
- A list of share repurchases made by a corporation
- The mortgage, charge, and other debt registration
- The membership list and index to it
- The list of holders of debentures
- The registry of the board of directors and other executives
- The Register of Contracts
- The directors' shareholdings and debentures history
- In the case of a foreign corporation, local members, directors, and executives must be registered
- An advantageous ownership registration
- Deposit Register
Legal requirements
- Various forms and returns as mandated by the Companies Law. Keeping the company's records updated and compliant with the requirements of the Companies Law.
- To ascertain whether the legal prerequisites for the issuance, transfer, and allocation of share certificates and mortgages and charges were satisfied.
- Convene/arrange the board of directors meetings based on their recommendations.
- To distribute meeting notices and agendas to all directors of the company.
- Write letters to the company's directors about a range of subjects.
- Record, the board of directors' meeting minutes.
- To put into effect the rules established by the board of directors.
- Manage all correspondence with shareholders and the company.
- To send notice and an agenda for general meetings to shareholders.
- To keep a record of all actions taken at general meetings.
- To set up the dividend payment under the Companies Law's timeframe.
Other obligations
The corporate secretary’s regular duties include the following:
- Ensuring that statutory forms are submitted on time.
- Informing the attendees of the meeting, including the auditors.
- They must present a copy of the special resolution of the required documentation.
A copy of the accounts is provided to each shareholder, holder of debentures, and the person entitled to notice of general meetings. Sending annual audited statements is required.
The common seal is normally in the care and control of the secretary. Common seals are essential for businesses, and the secretary is typically in charge of them. (Seal makers are a source for common seals.
Alonika has a dedicated team of experienced and qualified company secretaries, can help with many services such as follows.
LLP Registration
Partnership Firm Registration
MCA Compliances
Mergers and Acquisitions
Amalgamations
Share Valuations
Secretarial Audits
Trademark Registration
GST Registration
Why trust us
We offer routine business secretarial services like:
- Issuing a statutory report or a certificate of secretarial conformity.
- Submitting yearly reports to the Registrar of Companies (ROC).
- Meeting planning for the board and general assembly.
- Maintaining the share certificates, common seal, board, general meeting minute books, and statutory records.
- We are assisting in creating board meetings and general meeting notices, agendas, minutes, and resolutions.
- The submission of irregular forms for issues including the election of directors, the capital structure, the relocation of the registered office, changes to the articles of organization, and the memorandum.